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Online Trade Shows

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Privacy Policy

Effective Date: October 17, 2025
Entity: Nxtorigin (“we”, “our”, “us”)
Platform: Nxtorigin Online Trade Show Platform
Website: www.nxtorigin.com/online-trade-shows

1. Introduction

This Privacy Policy explains how Nxtorigin collects, uses, shares, and protects information of all participants involved in our online trade show ecosystem, including exhibitors, sponsors, visitors, livestreamers, and administrators.

This policy applies specifically to the Trade Show Platform and its associated tools such as exhibitor dashboards, virtual booths, live sessions, chats, and sponsor interactions.

2. Who This Policy Covers

This policy applies to all individuals and companies participating in Nxtorigin’s trade show ecosystem, including:

  • Exhibitors — companies showcasing products or services

  • Sponsors — partners displaying brand content or banners

  • Visitors / Attendees — individuals or companies attending the trade show

  • Livestreamers / Presenters — creators hosting live sessions

  • Event Organizers / Admins — Nxtorigin’s authorized management team

3. Information We Collect

We collect and process information necessary to create, manage, and operate online trade show experiences.

(a) Account & Registration Data

  • Name, email address, phone number

  • Company details, designation, and business type

  • Login credentials, profile photos, and contact preferences

(b) Booth & Event Data

  • Exhibitor booth selections, uploaded images, product information, and marketing materials

  • Sponsor banners and advertisements (including review status)

  • Booth traffic analytics, visitor interactions, and engagement metrics

(c) Livestream & Communication Data

  • Live video sessions, recorded streams, and chat logs

  • Comments, questions, and reactions during live sessions

  • Meeting schedules and interactions between exhibitors and visitors

(d) Technical & Analytics Data

  • Device identifiers, IP address, browser type, OS, and usage logs

  • Cookies, analytics, and performance tracking data

(e) Payment & Transaction Data

  • Subscription fees, sponsorship payments, and invoices processed through secure third-party gateways (e.g., Razorpay, Stripe).

4. How We Use the Information

We use your information to provide, operate, and enhance the trade show experience, including:

  • Managing exhibitor and sponsor profiles

  • Displaying booths, banners, and promotional content

  • Enabling communication between exhibitors and visitors

  • Hosting livestreams, webinars, and virtual events

  • Sending event updates, reminders, and announcements

  • Conducting analytics for visitor engagement and event success metrics

  • Ensuring compliance with applicable laws and platform policies

We do not sell your personal or business data.

5. Sharing and Disclosure

Your information may be shared in the following cases:

  • With Visitors and Exhibitors: Basic exhibitor details (company name, booth info, contact details) may be visible to visitors or other exhibitors for business networking.

  • With Service Providers: Cloud hosting, analytics, payment gateways, and communication platforms.

  • With Sponsors: Limited aggregated event analytics to measure engagement.

  • Legal Requirements: When required to comply with law, regulation, or valid legal process.

All third parties are bound by confidentiality and data-protection obligations.

6. Cookies and Tracking

We use cookies and similar technologies for:

  • Managing session logins and user preferences

  • Measuring booth visits, clicks, and interactions

  • Tracking livestream viewership metrics

You can disable cookies in browser settings, though some event features may not function properly.

7. Data Retention

Your data is retained only for as long as required for the purposes stated above or as required by applicable law.
Livestream and chat data may be stored temporarily for moderation or support.

8. Data Security

We employ encryption, secure servers, and restricted administrative access to safeguard personal and business data.
However, no transmission method over the internet is completely secure; users are advised to maintain discretion in sharing sensitive information during live sessions or chats.

9. International Data Transfers

Event participation may involve cross-border interactions.
Your data may be processed or stored outside your country. We ensure GDPR-compliant measures when transferring data internationally.

10. Your Rights

Depending on your jurisdiction, you may:

  • Access, correct, or update your information

  • Request deletion of your data

  • Withdraw consent or object to processing

  • Request data export (portability)

Send such requests to privacy@nxtorigin.com

11. Third-Party Links and Integrations

The trade show platform may contain links to exhibitor websites, sponsor pages, or external streaming tools (e.g., YouTube, Zoom, Google Meet).
Nxtorigin is not responsible for the privacy practices of third-party platforms.

12. Children’s Privacy

a. Our services are intended for individuals 18+.

b. We do not knowingly collect children’s data.

c. If mistakenly collected, contact us for removal.

13. Updates to This Policy

We may update this Policy to reflect changes in technology, law, or platform operations. The updated policy will be posted with a revised effective date.

14. Contact Us

For any privacy-related queries or complaints related to the Trade Show Platform:

📧 privacy@nxtorigin.com

🌐 www.nxtorigin.com

Note:

For information on how Nxtorigin manages user data across its B2B Marketplace, please refer to our Main Privacy Policy

 

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Exhibitor Onboarding Guide

  • Upload your Company Logo (.jpg, .jpeg, .png, .gif, .webp – Max 5MB)
  • Upload your Visiting Card (PDF or image)
  • Upload your Company Profile (PDF or image)
  • Add a Company Video (Preferred format: .mp4 via embed or upload)
  1. All uploads can be done by clicking the “Edit” button located on the right-hand side of your dashboard.
  2. Once you’ve updated your profile, click “Booth Preview” to see how your booth will appear to visitors.
  3. Booth and Hall numbers will be assigned before the Trade Show begins. You’ll be notified by email once done.

Upload up to 5 featured products with:

  • Product Name (max 6 words)
  • Product Description (max 30 words)
  • Product Image (.jpg, .jpeg, .png, .gif, .webp – Max 5MB)
  • Upload a product catalogue (PDF/image, max 5MB) to showcase more offerings.(Optional)
  1. To add products, click the “New Entry” button above the Edit button. To make changes later, select a product and click “Edit.”
  2. Once you’ve updated your products, click “Booth Preview” to see how your booth will appear to visitors.
  • Click the “Edit” button on the right-hand side of your dashboard
  • Select a design from the “Booth Image” dropdown in the popup
  • Click the “Booth Images” button to preview available styles before making a selection.
  1. Choose the layout that best represents your brand.
  2. Once you’ve selected the template, click “Booth Preview” to see how your booth will appear to visitors.

Link your official social handles

  1. Click the “New Entry” button to open the popup.
  2. Select your Sponsor Reg ID from the dropdown.
  3. Choose the social media platform you want to add (only one link can be added at a time).
  4. Enter your social media account URL.
  5. Click Submit to save.

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